2023 Operations Conference Exhibit Schedule
Set Up: Begins 10:00 a.m. on Tuesday, October 24
Tear Down: After the morning break on Thursday, October 26
2023 Operations Conference Shipping Information for Hyatt Regency Louisville
Please download the shipping instructions here which also include information about handling & pallet fees.
Special arrangements should be made with the Event Planning Manager for receiving any equipment, goods, display or other materials that will be sent, delivered or brought into the Hotel. (This excludes delivery of any food or beverage items that are also sold or furnished by the Hotel. The Hotel will not accept delivery of such items.) Failure to do this may result in deliveries being refused or materials being unavailable when required. The Hotel’s receiving entrance is open from 8:00 am to 4:00 pm, Monday through Friday. Any materials being sent to the Hotel must be marked as follows: To ensure prompt delivery, all materials should be addressed as follows:
Hyatt Regency Louisville
320 West Jefferson Street
Louisville, KY 40202
Attn: (Guest’s Name)
(Guest’s Arrival Date)
(APGA Operations Conference)
(Christine Scheffler - Event Manager)
(Number of Boxes – Example: Box 1 of 2 and Box 2 of 2)
Deliveries should arrive at the Hotel no more than (3) days prior to Group’s arrival. Handling charges may apply. The Hotel does not accept any liability for equipment, goods, displays or other materials that arrive unmarked or fail to arrive at the Hotel. The group or individual is responsible for insuring its property for loss or damage. The hotel will assess a handling fee per package for incoming and outgoing parcels. The fee scale is based on the weight and size of the package:
Box less than 50 lbs - $5.00 each Pallet / Skid - $75.00 each
Box between 50 – 75 lbs - $8.00 each Small Display - $25.00 each
Box between 75 and 150 lbs - $10.00 each Large Display - $50.00 each
UPS
UPS will not pick up any packages unless the shipper schedules a pickup at the hotel. The hotel cannot call nor will UPS schedule the pickup. UPS will charge their own package pickup for which the guest is responsible.
FED EX
FEDEX no longer has automatic pick up. Anyone wanting to ship Fedex will have to call to schedule a pick up, Including Hotel clients, the # is 1-800-GO FED EX. ( 1-800-463-3339.)